Email Archiving
The Smarsh hosted e-mail archiving and email compliance resolution will capture every e-mail (and attachment) that enters or leaves your organization, as well as internal messages, and preserve them all in evidentiary-quality kind in a central repository (an e mail archive). Inside the Web-based Smarsh Management Console, administrators leverage best-in-class search, supervision and on-demand export functionality, crucial for archiving e-mail for regulatory compliance. Hosted email archiving solutions Smarsh options for classification and supervision efficiency, data-leak prevention and e mail encryption have been intended to integrate using the Smarsh e-mail archiving platform. All companies within the integrated suite are centrally administrated by the Smarsh Management Console. Permissioned administrators can review electronic communication, implement classification, data-leak prevention and encryption policies, and analyze the effectiveness of enforcement procedures by means of thorough and customizable reporting.
Capture
E-mail visitors is captured immediately at the mail server, ensuring that any message sent to, from, or inside of clients’ domains is going to be archived and processed.
Versatile integration | The unique Smarsh architecture is platform-agnostic and integrates with on-premise (Microsoft Exchange archiving, Lotus, Novell, and so forth.) and SaaS (Google Apps Premier, for instance) messaging platforms. Journaling could be the main capture process for archiving e mail, but Smarsh supports many means of capture.
Real-time processing | Messages and attachments are delivered and processed inside the email archive right away.
Header data/metadata | Complete header data and metadata (such as message date and time, IP addresses for all server hops, kinds of servers, and so forth.) from each message is captured, indexed and preserved. Also, all metadata developed by message evaluation activity inside the Smarsh Management Console is also stored inside a read-only format for subsequent evidentiary auditing.
Import legacy email | Leverage Smarsh client information management resources and migrate legacy information into 1 platform, producing a consolidated email archive for fast retrieval and evaluation.
Back to prime Preserve
Client messages and attachments are often readily accessible by way of the web-based Smarsh Management Console. They certainly not go off-line (unless specified by the client).
Redundant data centers | E mail and electronic messages and attachments are preserved inside the redundant, geographically-dispersed Smarsh data centers and burned to WORM (write as soon as, read numerous) optical storage.
Retention policies | Messages are retained in accordance with client retention policies (and active legal holds).
Back to prime Search Administrators can search across their email archive and electronic message archives determined by practically any criteria, either ad-hoc or on a steady, systematic basis.
Robust field search | Smarsh indexes the whole electronic message, and enables search by Boolean combinations of nearly every single connected field, like: text/HTML physique, subject, sender, recipient (such as CC, BCC & distribution lists), message date and time, headers (such as IP address), attachment type, attachment name, attachment contents (for approximately 400 file varieties).
Saved searches | Save search criteria and repeat searches for convenience, consistency and evidence of policy enforcement.
E-discovery searches | Run robust ad-hoc discovery searches for one-time instances.
Support for many lexicon lists | Clients can customize company-approved lexicons of keywords/phrases for search and/or start with a default list provided by Smarsh.
Numerous e-mail addresses, aliases | Search site visitors of an unlimited number of email addresses per employee.
Immediate search results | When the desired emails have been identified within the archive’s search page, they can be promptly viewed online, downloaded directly to a PC, or encrypted and copied to portable electronic media.
Personal archive access | End-users may access their personal email archive securely from any internet browser, mobile device, or an integrated e mail client plug-in, and they can search their own archives depending on a variety of criteria such as keywords, sender, recipient, date range etc. As soon as messages have been located, users can drag and drop messages, restoring them to their live mailbox (with original timestamp), download, forward, reply, file (tag) and more. End users also have access to customizable saved searches and other tools to conveniently provide access to historical messages.
Back to leading Supervise Your supervision procedures are not on the mercy of inflexible technology. Customize your firm's supervision expor serience for optimal efficiency in message evaluation and effectiveness in identifying and mitigating risk.
Hierarchy structure | Permission-based evaluation hierarchy can be configured to model the critique structure of your organization. Administrators can assign message supervision roles/authorities to specific users and groups, and grant the appropriate level of access/functionality to them. Smarsh can grant temporary permissions or access to compliance consultants, outside legal counsel or other individuals.
Run saved searches | Execute evaluation procedures with regularly scheduled saved searches.
Versatile search options | Match search type (random percent, risk score, keywords or phrases) to risk profile.
Contextual evaluation | Track chains of emails from various individuals.
Full audit trail | Each administrator session and action taken throughout the whole lifecycle of a message is documented inside the Smarsh Management Console.
Take action on messages | Reviewers have the ability to annotate, flag, open/close or escalate messages. All actions are logged and the subsequent metadata is indexed and searchable.
Reporting Center | Produce analytics reports on corporate e mail usage, system audit history and message archive data. Demonstrate policy enforcement and ensure accountability among various managers responsible for message overview. Reports can be customized.
Back to top Produce Administrators can retrieve and produce as lots of messages as necessary, in original kind, on demand.
Production options | Messages can be securely downloaded to a PC or encrypted and saved to a portable media device. This can be utilized for real-time access to data during an investigation or examination, or to restore information for disaster recovery purposes.
Flexible e-discovery export | Export message information in popular e-discovery vendor “load file” formats (and the Electronic Discovery Reference Model (EDRM) XML Interchange Format Schema) and transfer it directly to document review and processing systems.
Monthly DVD service | As part of its service package, Smarsh delivers monthly copies of client data by way of encrypted DVD.
How it Works E-mail site visitors is captured instantaneously in the mail server, ensuring that any message sent to, from, or inside clients’ domains will probably be archived and processed by Smarsh software. Smarsh supports multiple message capture methods but primarily employs the journaling function for e-mail archiving, standard on most mail servers. Unlike other POP connectors or a local journal, journaling directly and instantly to offsite Smarsh e-mail archive servers ensures that:
all emails and attachments are instantaneously placed in the e-mail archive,
the archive can be used for disaster recovery purposes as all messages are right away saved offsite, functioning as e mail backup,
there is NO window of opportunity for employees or administrators to tamper with messages before they are sent to the archive.
Captured messages are placed in an archive mailbox using SMTP delivery (secured by TLS encryption or a VPN tunnel). This mailbox is exclusive to every single client to avoid any commingling of messages. Next, our proprietary archiving software retrieves these messages from the e-mail archive mailbox and:
scans new messages for keyword, phrase or rule violations established by the customer,
indexes each and every message and attachments using a full-text index/catalog to permit searches in our net applications,
stores duplicate working copies of attachments and email files to a redundant file server/storage network to facilitate immediate access to message files and attachments in the Smarsh Management Console,
replicates archived messages to remote information centers,
creates an MD5 hash which can be used for subsequent certification and verification that the message has not been altered,
burns messages to WORM optical storage for regualtory compliance.
The Benefits of the Smarsh Cloud Model Security & Privacy You usually maintain ownership and control of your data. Various physical, procedural and technical safeguards are in place to protect and limit access to your information. Smarsh information centers are redundant, geographically-dispersed and SAS 70 (Type II) audited. All systems are protected by multi-tiered firewalls and proactively monitored inside the Smarsh Network Operations Center. Encrypted access to your data is granted only to your firm’s approved system administrators. Performance
Free up storage capacity | Forrester Research survey information indicates that storage capacity requirements are growing between 20 and 40 percent each and every year.1 By "off-loading" data, your company can free up valuable storage space and optimize server performance. Remove content from your messaging server and migrate it to an archiving platform.
Global availability | Full platform functionality is available securely 24-7 by way of the Internet.
Search and produce information quickly | Smarsh offers the storage, database and indexing expertise to ensure optimal search and retrieval times, even as the volume of your archive grows.
Seamless updates | Rather than waiting for the release and installation of your software’s next version, Smarsh platform updates are introduced regularly.
Deployment
Fast on-boarding | Your firm can be up and running on the Smarsh platform in days or weeks rather than a long-term phased timeline. With its diverse and growing client base, Smarsh has encountered a variety of system integration scenarios and manages the deployment process for you.
Versatile integration | The distinctive Smarsh architecture is platform-agnostic and integrates with on-premise (Microsoft Exchange, Lotus, Novell, etc.) and SaaS (Google Apps Premier, by way of example) messaging platforms.
Cost
Predictable pricing | Smarsh does not charge for storage or disk space, significantly reducing costs for traditional email backup. Pricing is predictable, easy to budget and does not require large capital expenditures.
No software/hardware to maintain | Smarsh manages all hardware and software inside of its information centers, and upgrades are automatic and included as part of the managed service.
Minimized internal IT operating burden | Maintain access and ownership of all of your information, and liberate your IT team to focus on core competencies.













