How to Handle Having TOO MUCH To Do
So let’s say you’re in the same boat I am (this is a running theme, have you noticed?) and you’ve just got, like, SO MUCH STUFF that HAS to get done YESTERDAY or you will DIE (or fail/get fired/mope). Everything needs to be done yesterday, you’re sick, and for whatever reason you are focusing on the least important stuff first. What to do!
Take a deep breath, because this is a boot camp in prioritization.
Make a 3 by 4 grid. Make it pretty big. The line above your top row goes like this: Due YESTERDAY - due TOMORROW - due LATER. Along the side, write: Takes 5 min - Takes 30 min - Takes hours - Takes DAYS.
Divide ALL your tasks into one of these squares, based on how much work you still have to do. A thank you note for a present you received two weeks ago? That takes 5 minutes and was due YESTERDAY. Put it in that square. A five page paper that’s due tomorrow? That takes an hour/hours, place it appropriately. Tomorrow’s speech you just need to rehearse? Half an hour, due TOMORROW. Do the same for ALL of your tasks
Your priority goes like this:
5 minutes due YESTERDAY
5 minutes due TOMORROW
Half-hour due YESTERDAY
Half-hour due TOMORROW
Hours due YESTERDAY
Hours due TOMORROW
5 minutes due LATER
Half-hour due LATER
Hours due LATER
DAYS due YESTERDAY
DAYS due TOMORROW
DAYS due LATER
At this point you just go down the list in each section. If something feels especially urgent, for whatever reason - a certain professor is hounding you, you’re especially worried about that speech, whatever - you can bump that up to the top of the entire list. However, going through the list like this is what I find most efficient.
Some people do like to save the 5 minute tasks for kind of a break between longer-running tasks. If that’s what you want to try, go for it! You’re the one studying here.
So that’s how to prioritize. Now, how to actually do shit? That’s where the 20/10 method comes in. It’s simple: do stuff like a stuff-doing FIEND for 20 minutes, then take a ten minute break and do whatever you want. Repeat ad infinitum. It’s how I’ve gotten through my to do list, concussed and everything.
You’ve got this. Get a drink and start - we can do our stuff together!
WOAH THIS SOUNDS HELPFUL. I’M GOING TO TRY THIS IMMEDIATELY. Also, I made a chart for myself, but if anyone else wants it for reference (or if this is wrong and I misread you can tell me) here it is:
@copperbadge
Seems like it might be useful for organizing and maybe naclyoho?
I think there are people who would love to see this, yes!
I’ve seen this before and not reblogged it but mainly because I personally wouldn’t be able to use this system – I’m bad at estimating how long something will take to do, and I’m also extremely bad at working under a time limit pressure even if it isn’t a limit – if it’s just “This is how long it should take to do this.”
So in that sense it’s a really good example of what I’m always saying about finding what works For You – this is genius, it’s really a great idea for people who have trouble prioritizing and do well with time pressures, but I couldn’t use it and I doubt I could even adapt it into something usable for me. And that’s okay! Identifying why this wouldn’t help me, that alone helps me to know what would.
