Its officially summer. It is also that time of the year when your social media pages are full of updates of friends traveling. I have not met a single person who doesn’t like to travel or hasn’t been guilty of sitting around and dreaming of all the places they want to see. But lets be honest, traveling can be expensive. With a full-time job, and all your daily expenses, saving up for a big trip can be time consuming and very frustrating. Shorter local weekend trips are definitely doable, but I have some tips that you can keep in mind when planning your next mammoth vacay.
Don’t know where to start from? I think figuring out one’s budget is the number one step in planning any trip. For example, I want to go to Antartica and I do not by any means have $10,000 for that kind of party, so I planned a trip to Europe instead. I’m assuming you’re a young adult and sponsoring your own trip. It sounds daunting, but its doable.
One of the biggest chunks of my budget came in from none other than….my tax returns! I had a realistic plan of how much I could save after all my expenses each month and decided what my tentative budget for the trip would be.
If using your taxes is not an option for you, there are several ways in which you can earn extra money to save up for your trip. Baby-sitting? Dog walking? Car washing? Driving an Uber? Putting your own place up on Airbnb? (I did the last one!) There is so much you can do depending on your interests and skills. Websites like Zaarly, Postmates, and TaskRabbit are a few examples of apps that connect you to these odd jobs.
Post all the compulsory expenses like rent, electricity, phone bill, etc, you should see where you spend the most money. If its on drinks at bars, maybe you could cut down going out from 4 weekends a month to 3. Or you could pregame more? Totally depends on what your vice is and how you can cut it down for a few months to give your savings account a much needed boost.
Remember, there’s always someplace you can go! Finding out the currency rates of different places is helpful here. You can pick a country who’s currency is at a lower value than yours to have a slightly cheaper trip. If for instance you want to go to Europe, you could do places like Budapest and Prague, instead of Amsterdam and Paris. They do not follow the Euro and have their own currency which is usually much lower compared to both the $ and the Rupee.
Yupp, that’s right. That is exactly how we feel about it. Even though the process of getting a visa is extremely annoying it is not that hard. All you need is a list of documents and some organizing. If you’re capable enough to go on vacation to a foreign land, I’m sure you can handle its visa process.
Prior to making any bookings, find out what the wait time in your local consulate is. Do you need to send in your documents by post or show up in person? Talk to people, ask around, check TripAdvsior, and see what people say about the efficiency of the embassy you’re going to. Sometimes you can work your trip around in a way where you can chose to go to the more efficient consulate. For instance, I got my visa at the Spanish Consulate in under 20 minutes from start to finish. However, I couldn’t even find an appointment with the Italians for the next 3 months! I was able to shape my trip in a way, that keeping in mind the rules of the Schengen, I could apply to Spain.
Find your crew. Are you taking this trip solo? Bringing along a partner? Some friends? All of this needs to be decided before you can unanimously pick a destination and the itinerary of a trip. Personally, if I was planning a trip where my aim was to relax and party, I would take all my friends with me. But if I’m planning a trip where my primary goal is exploring the new place, I like to keep the group small. Its MUCH easier to coordinate and organize. I am not a huge fan of pre-planned tours so keeping the guest list short keeps me sane.
Planning is crucial to a good trip. People who know me know how insanely OCD I can get while planning one. But I can tell you one thing, it always pays off! One of the biggest challenges in planning a trip is coordinating with the people you’re going with. I have found that Google Drive is one of the best ways to do this. I planned a trip with my best friend from across the globe. We drew up an excel sheet on the drive and updated it in real time. Super, super efficient.
This is a snippet from the excel sheet we drew out. We were working in 3 different currencies so having a clear idea of how much who was spending was very important to stick to our budgets. We divided the sheet into cities, then into days, and then into Travel (getting in and out of the city), stay (we chose Airbnb for the whole trip) and then main attractions.
You can also see an example of a travel itinerary divided into cities and days. Trust me, I’m all for yolo and being impromptu, but having a generic itinerary helps you stick to your budget and also ensures to don’t miss out on a lot of things. Tons of exhibitions, tours, etc have limited tickets. Hence, knowing about them in advance lets you prepare and buy them in time.
If you’re planning a trip to a place where you have to get to by flight, my two go-to websites are:
1. Kayak: I’m obsessed with Kayak. You only need this one place to find the cheapest fares to any airport. It compares thousands of flights from various websites and airlines and gives you a cohesive report. One of my favorites is their +3/-3 option where you can see a chart of the prices for each day of the week. Maybe you picked Thursday but Kayak shows you flying on a Tuesday is $200 cheaper. Winning.
2. Hopper: Hopper is exactly what Hopper says: it tells you when to fly or buy. It has this amazing option where you enter which city you want to go to and you’ll be given a detailed analogy of when to fly there. They tell you when the cheapest months to fly are, what days of the week are the cheapest to fly are and what the average cost of tickets are in the market. So when you’re still in the planning stages, you can use all this information to your advantage and save some big bucks.
I used both these websites to book my tickets way in advance and at a great price.
I feel like planning a good trip is like making risotto. The more effort you put into it, the better the end product. Internal travel depends on where you’re going. The best, fastest and cheapest ways may be flights, trains or even rental cars. You have several options here:
1. Use kayak to find the cheapest internal flight tickets.
2. Google search to find out the budget airlines in the region. Make sure to double check the luggage restrictions on these flights.
3. Pre-book trains to make sure you have your choice of seats and timings.
4. Pre-book cars. Companies like Hertz are available in multiple continents. You will also need to figure out what the local driving requirements are. Most countries will require you to have an International Drivers Permit.
Unless you have your heart set on a beautiful hotel/resort and it does not burn a hole in your pocket, here’s a list of websites which can help you find a great place to stay.
All of these websites give out very competitive prices for hotels. The only exception here is Airbnb which connects you directly to the homeowner. It has this great option where you can rent out an entire home/apartment which is such a boon when traveling in big groups.
Traveling a month before or after peak-season can also bring up cheaper deals.
Okay we’re here, now what?
Depending on your interests, find out about the activities you want to do and the places you want to go see. Tripadvisor is a great place for reviews but Yelp/generic Google searches can also produce a lot. Most major attractions sell tickets online. I think its very efficient to buy the tickets in advance so you can save time and energy on your trip. It helps you budget better. You can make better use of your time especially if you’re in a city for a short while.
Most historical places and museums also have tours, some with specific timings. Finding out about these ahead lets you plan better. For instance, if I hadn’t researched Rome, I would have never known about the Roman Necropolis and I would have never written to the Vatican in time to get tickets to go under! Only 225 people are allowed there per day and you have to write to them 2-3 months in advance. So I guess a good trip is a mixture of spontaneity and efficient planning.
Stay safe. Watch your money. Watch out for each other. Don’t follow strangers into the woods.