TheUltimateLifeformGiftExchange

To all the Shadow the Hedgehog fans out there, welcome to the official Tumblr for our event, a gift exchange centred around everything Shadow! carrd

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The Ultimate Lifeform Gift Exchange 2025 - Assignments Sent Out

Art by @ryuuyouki

After collecting such amazing sign-ups over the past month, we’re excited to announce that sign-ups are now officially closed and that all pairs have been made, meaning you should be receiving your assignment for this event today!

If there are any problems with your assignment, please feel free to reach out to us on Discord. Also, if you missed the opportunity to sign up for this event but still want to get involved and create something, you can join our server and sign up as a pinch hitter in the event that someone is no longer able to complete their assignment.

I hope everyone is happy with their assignments and is excited to get started!

-> Discord Server -> Carrd

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The Ultimate Lifeform Gift Exchange 2025 - Sign-Ups Open, Two Weeks Left

Art by @ryuuyouki

With only two weeks left, we thought it was about time to encourage everyone again to check out our event and fill out the sign-up form so you can get involved! We have already received so many wonderful sign-ups for this event and look forward to hopefully seeing so many more as the deadline nears.

-> Ao3 Sign-Ups - May 1st - May 31st -> Discord Server -> Carrd

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Whose in charge of the event?

Hello!

Although there is a wonderful team helping to bring this event to life, the original idea for it stemmed from @miaxwrites. She's the one calling all the big shots for this event, such as planning, creating rules and guidelines, and attempting to get this event on the map. You can find her work either on her Tumblr, Carrd, or Ao3.

Thank you for reaching out to us and we hope we answered your question!

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The Ultimate Lifeform Gift Exchange 2025 - Sign-Ups Open

Art by @shxro524

With much anticipation, we're pleased to announce to you that sign-ups for The Ultimate Lifeform Gift Exchange 2025 are now officially open!

Before filling out the form, we kindly ask that you join our Discord server so you can read over the rules specific to this event and join the community of artists and writers that we have built. You can also check out our carrd where you'll find some more information!

-> Ao3 Sign-Ups - May 1st - May 31st -> Discord Server -> Carrd

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Hello, sorry! I filled the interest app, but i took too long to see the email for the discord server and it expired *cries*. Is it possible to get an invite again?

Hello!

That’s completely fine! We’ve gone ahead and emailed you a new invite to the server! Please let us know if there’s any problems with the link so we can get that sorted.

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The Ultimate Lifeform Gift Exchange 2025 - Mod Applications

To all the Shadow the Hedgehog fans out there, welcome to the Moderator Applications! We're looking for your help in running The Ultimate Lifeform Gift Exchange, so we're calling for all Shadow the Hedgehog fans to get involved!

If you'd like to get behind the scenes, get your hands on all the information first-hand, and just help out with this event, now is your chance to do so. With many different spots to fill, there's a role out there for everyone so we welcome you to check out the form and fill it out!

All applicants will be contacted via Email or Discord to inform them of what comes next after being accepted into this role. We hope you're one of the people we're reaching out to.

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There are only three days left to apply to be a moderator! Give our application form a look through and join the amazing team running this event!

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Last day to apply to be a moderator!

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Mod Applications are now closed. Thank you to everyone who applied!

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Since the gift exchange is running for so long, how much are we expected to write (or create in other cases) for this event?

Hello!

Due to the creation period of this event running for three months, there will be a few requirements that will have to be met when submitting your final gift. None of these requirements will be anything drastic, just minimums that have to be reached in order to make the exchange process of this event fair for everyone. A full list of what will be expected from those partaking in the event will be released on the same day that sign-ups open. In the case of writing, as you mentioned in your ask, we’re looking at making a 3k-5k minimum, though these numbers may change in the future.

Thank you for reaching out to us and we hope we answered your question!

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The Ultimate Lifeform Gift Exchange 2025 - Mod Applications

To all the Shadow the Hedgehog fans out there, welcome to the Moderator Applications! We're looking for your help in running The Ultimate Lifeform Gift Exchange, so we're calling for all Shadow the Hedgehog fans to get involved!

If you'd like to get behind the scenes, get your hands on all the information first-hand, and just help out with this event, now is your chance to do so. With many different spots to fill, there's a role out there for everyone so we welcome you to check out the form and fill it out!

All applicants will be contacted via Email or Discord to inform them of what comes next after being accepted into this role. We hope you're one of the people we're reaching out to.

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There are only three days left to apply to be a moderator! Give our application form a look through and join the amazing team running this event!

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Last day to apply to be a moderator!

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The Ultimate Lifeform Gift Exchange 2025 - Frequently Asked Questions

Can I Make Multiple Requests/Offers?

You're free to list down as many prompts, ideas, and tags that you'd be willing to create something for. When you sign up for the event, there will only be one request and offer box but you're allowed to put as much detail to it as you can fit. The same goes for tags, additional characters and/or ships. You're also able to create treats for those participating in the event if you want to create something a little extra.

How Do We Get Assigned A Giftee?

You will be assigned a giftee on multiple different aspects such as: ships and characters you have outside of shadow, your preferred universe this gift will take place in (eg, the movieverse), additional tags, and each of your dnw lists. In the end, you may be receiving a piece of art, fanfiction, or something else since this is based on everyones overall likes.

What Do I Do If I Have A Question About My Giftee's Prompts?

If you have any questions or need to get in contact with your giftee then you can reach out to us and we'll get in contact with them for you. By doing this, we can keep everything anonymous and make it all a surprise when the gifts and creators are revealed.

What Happens If I Need To Drop Out?

If you need to drop out you must reach out to us so we can assign a pinch hitter to your assignment. By letting us know you're dropping out, we can assign someone to take your place and ensure that your giftee still receives something after all of their hard work creating a gift of their own, as well as allowing the pinch hitters optimal time to get it done.

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The Ultimate Lifeform Gift Exchange 2025 - Interest Check

To all the Shadow the Hedgehog fans out there, welcome to the official blog for our gift exchange! The Ultimate Lifeform Gift Exchange is a gift exchange centred around everything Shadow! If you're interested in writing a fic, creating some art, recording a podfic or more then please check out the rest of our page, fill out our interest form, and make your way over to our Discord server.

Currently, we're running an interest check to get a rough gauge of numbers for this event and how we should better prepare ourselves for it. We kindly ask that you fill out this form to the best of your ability so that we can make this experience amazing for everyone. Once you’ve gone through the optional and required questions, expect an email in your inbox from us in the next 24 hours officially welcoming you to our Discord server where you can find everything you’ll need for this event.

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One week left until our interest check closes! Gain early access to the Discord server by filling out this form!

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The Ultimate Lifeform Gift Exchange 2025 - Mod Applications

To all the Shadow the Hedgehog fans out there, welcome to the Moderator Applications! We're looking for your help in running The Ultimate Lifeform Gift Exchange, so we're calling for all Shadow the Hedgehog fans to get involved!

If you'd like to get behind the scenes, get your hands on all the information first-hand, and just help out with this event, now is your chance to do so. With many different spots to fill, there's a role out there for everyone so we welcome you to check out the form and fill it out!

All applicants will be contacted via Email or Discord to inform them of what comes next after being accepted into this role. We hope you're one of the people we're reaching out to.

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There are only three days left to apply to be a moderator! Give our application form a look through and join the amazing team running this event!

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Will we be able to give treats during this event?

Hello!

Yes, treats are allowed in this event! All participants’ requests will be left visible to those partaking in the event, so if you wish to create a little extra something for them, then you'll be more than welcome to!

Thank you for reaching out to us and we hope we answered your question!

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Will participants have to fill out a form of what they would like as a gift in the future?

Hello!

Once the interest form closes and sign-ups open, participants will be required to fill in the sign-up form over on the Ao3 collection for this event, indicating their likes, don't likes, and what they'd like to receive/create for this event. This will be the only form participants will be made to fill out from this point onwards. 

Though they're paired together, when signing up you'll have to fill out two segments of the same form, both being laid out exactly the same but purposed for different things. You'll be able to tell us the Archive rating and warning you're comfortable receiving/creating something for, as well as the ships, characters, and tags you enjoy. You will also tell us what you hope to receive (eg. Fanart) and what you hope to create (eg, Fanfiction).

By doing this, it ensures we can create the perfect pairing for each individual taking part in the event and optimise the matching process. You'll have a month to perfect your requests and offers, with us posting some examples closer to the sign-up date.

Thank you for reaching out to us and we hope we answered your question!

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Hii, I filled out the interest form the other day but I still haven't gotten a link to the Discord server. Is there something I should be doing about that?

Hello!

Once the interest form has been completed, you should be receiving an email that same day, as we have a very efficient team that regularly checks our inbox. We quickly went through our database, and those who have completed the interest form have all been sent an email holding the link to our server. 

If you've yet to check your spam folders, then we kindly ask that you do, and if it's not in there, please feel free to reach out to us via DM so we can sort this out and give you a proper welcome to our event!

Thank you for reaching out to us and we hope we answered your question!

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The Ultimate Lifeform Gift Exchange - Ao3 Account

Please Ensure You Have An Ao3 Account To Partake In This Event

The sign-up process, distribution of assignments, submission of gifts, and the revealing of creators will be done through a collection of Ao3 so it's important that everyone has an account in order to take part. It often takes 1-2 weeks to receive an invitation from Ao3 to create your account so now would be the perfect to request an account if you don't already have one as tomorrow marks the two-week mark until sign-ups open.

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The Ultimate Lifeform Gift Exchange 2025 - Mod Applications

To all the Shadow the Hedgehog fans out there, welcome to the Moderator Applications! We're looking for your help in running The Ultimate Lifeform Gift Exchange, so we're calling for all Shadow the Hedgehog fans to get involved!

If you'd like to get behind the scenes, get your hands on all the information first-hand, and just help out with this event, now is your chance to do so. With many different spots to fill, there's a role out there for everyone so we welcome you to check out the form and fill it out!

All applicants will be contacted via Email or Discord to inform them of what comes next after being accepted into this role. We hope you're one of the people we're reaching out to.

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Hey for the interest check form is there a reason you're only able to pick one you think you might make? Idk if I'd make fanfic or fanart for the exchange (I take a while to decide/go off how I'm feeling when creation draws nearer) so I can't really tell what to pick. I do get why having one or the other would make it easier for an interest check though!!! Was just wonderin

Hello!

The reason why we had it set to only one option is just so we could figure out everyone's preferences and figure out what the ratio of different mediums may be. Of course, whatever you pick on the interest form doesn't have to be what you end up creating for someone since you might change your mind or get inspired to create something different when you see your assignments.

To give people more of an option and to account for changing ideas, we've decided to make that part of the interest check available to multiple answers so people can better accurately represent themselves.

Thank you for reaching out to us and we hope we answered your question!